No. Exam /Photo & Rev./College/VCD/ 4636 of 2010
Rules and Procedure for providing the Photo/Xerox copies of assessed answer-book/s to the examinee and Process of Revaluation of the Answer-book/s of the examinee who apply for the revaluation
(Examinations Conducted by Colleges / Institutions / Department on behalf
of the University)
WHEREAS, Dr. Vijay V. Khole, the then Hon’ble Vice-Chancellor, University of
Mumbai exercised powers conferred upon him under sub section (8) of section (14) of the
Maharashtra Universities Act, 1994, and issued the directions No. Exam./ VCD/ College
(Rev./Ver.) 1603 / 2005 dated 29th September 2005 in the circumstances more specifically
mentioned therein,
AND
WHEREAS, considering the delay being caused due to the modalities and procedure
of photocopy / revaluation in the affiliated colleges, it was decided to modify the procedure
of issuing xerox copy and revaluating the answer books.
AND
WHEREAS the Board of Examinations at its meeting held on 7th April, 2007 vide
item No. 6, appointed a committee to review the existing revaluation process and to suggest
modifications for making the process more effective and faster,
AND
WHEREAS, the said committee suggested the modifications and recommendations in
that behalf and prepared a revised draft of the Vice-Chancellor’s Directions to that effect
AND
Examinations Section, Mahatma Jotirao Phule Bhavan,Vidyanagari, Kalina,
Santacruz (East), MUMBAI - 400 098
VBS_COE 2/14 College/VCD/4636 of 2010
WHEREAS considering the importance and urgency of the matter and considering the
observation passed by the Hon’ble High Court in (PIL) Writ Petition bearing No. 52 0f 2009
dated 31st August 2009, regarding completion of the process of revaluation expeditiously,
AND
WHEREAS, the said draft is finally approved by the Board of Examinations at it’s
meeting held on 22nd October 2009 vide item No.04,
AND
WHEREAS, making of the new Rules and Regulation in this respect by the
Management Council will take some time,
Now, therefore, I, Dr. Chandra Krishnamurthy holding the charge of the Vice-
Chancellor, University of Mumbai in exercise of powers conferred upon me under sub
section (8) of section (14) of the Maharashtra Universities Act, 1994, hereby issue the
Directions in supersession of the earlier Directions No. Exam./VCD/College / (Rev.
/Ver.)/1603 of 2005 dated. 29th September 2005 as under:-
1. These directions may be called “Rules and procedure for Supply of Photo/Xerox copy
of answer book/s to the examinee and for revaluation of the answer books of the
examinee.”
2. These directions shall come into force from the examinations to be held from the
First Half of the Year 2010,
3. In this directions unless the context otherwise requires :
(a) “Act” means Maharashtra Universities Act, 1994.
(b) “Directions” means a direction issued in accordance with the provisions of
sub-section (8) of section 14 of the Act.
(c) “College” means a college conducted by the University or affiliated to the
University, situated in the University area, including autonomous college,
academic institution/department of higher learning not being a college,
associated with and admitted to the privileges of the University including
autonomous institution, University Institution and recognized institution,
University department of higher learning, research or specialized studies,
Institutes of Distance & Open Learning, recognized to be so by the
University and imparting undergraduate/post-graduate instructions or
guidance for research.
(d) “Principal” means a head of the college {as defined in rule 3(c)}.
(e) “Examinee” means the examinee, who has registered himself for the said
course and appeared for the examination conducted by the college / institution
on behalf of the University during the current session.
(f) “Answer book/s” means the answer book/s used by the examinee/s for
answering the questions of theory paper of the examination.
(g) The “32 (5) (a) Committee” means a committee constituted by the Board of
Examinations in accordance with the provisions of Clause (a) of sub-section
(6) of Section 32 of Maharashtra Universities Act, 1994, in order to appoint
paper-setters, examiners and moderators.
(h) The “32 (6) (a) Committee” means a committee constituted by the Board of
Examinations in accordance with the provisions of Clause (a) of sub-section
(6) of Section 32 of Maharashtra Universities Act, 1994, in order to
investigate and recommend disciplinary action for malpractices and lapses
against the person or persons involved in the malpractices directly or
indirectly.
4. Applying for Photo/Xerox copy of answer book and applying for Revaluation
will be two independent processes.
5. Applying for the Photo/Xerox copy of the answer book or having Photo/Xerox copy
of the answer book shall not be a pre-requisite for applying for revaluation of the
answer book in the said subject.
6. The student can independently apply for revaluation OR Photo/Xerox copy OR both
simultaneously.
PART – I
Rules and Procedure for providing the Photo/Xerox copy/ies of assessed answer-book/s
7. The facility of obtaining Photo/Xerox copy/ies of assessed and/or moderated answer
book/s by the examinee is extended with a view to bring transparency in the
examinations system and ensure its credibility.
8. This facility, thus provided, shall be for theory papers only of all the examinations
conducted by the college / institution on behalf of the University in the current
session.
9. Under these rules applying for the Photo/Xerox copy/ies of answer-books shall not be
permitted in respect of the scripts of practical examination / term-work / sessional
work / project work / dissertation / internal assessment / term work (including theory
part) and in Viva voce /oral / practical examinations. However within seven (7)
working days from the date of declaration of the results or on issue of the
statement of marks by the college the candidate shall be allowed to apply in the
prescribed format for the head wise internal split of his marks obtained at such
examinations along with payment of non-refundable fee of Rs. 100/- by cash or D.D.
drawn in favour of the Principal of the respective college from where the candidate
has registered for the said course; and the provisions of Rule 10 to Rule 24 shall be
applicable mutatis mutandis to the extent they shall be applicable for supply of the
head wise internal split of the marks, except that of applying for revaluation.
10. The Photo/Xerox copy/ies shall be sought by submission of application in the
prescribed form along with the non-refundable fee of Rs.100/- per answer book by the
examinee. The said fee shall be remitted by cash or by D.D. drawn in favour of the
Principal of respective college to which the candidate has registered for the said
course. The examinee/s belonging to reserved categories shall be granted 50%
concession in fee.
11. The prescribed application form for obtaining Photo/Xerox copy/ies of answer book
shall have to be filled and signed by the applicant examinee only and shall be
submitted to the respective college / institution to which the candidate has registered
for the said course within seven (7) working days from the date of the declaration of
result of the examination or issue of the statement of marks by the college /
institution, whichever is later.
12. Incomplete application form shall be rejected without assigning any reason
whatsoever and the fees paid along with the application form shall neither be refunded
nor will any representation be entertained.
Note: a) It will be the responsibility of the Principal of the college to distribute the
statement of marks immediately after the declaration of results.
b) It will also be the responsibility of the student to collect the statement of
Marks from the college and apply for photo/Xerox copy/ies or / and
revaluation within stipulated time.
c) No application after the due date will be entertained on any ground
whatsoever.
13. The Principal will publish the last date of submission of application for photocopy of
each examination on the notice board.
14. The College/Institution/Department shall endeavour to supply Photo/Xerox copy/ies
of answer books as far as possible within fifteen (15) working days from the date of
receipt of application for photo/Xerox copy/ies of the answer book/s.
15. The Principal shall publish the list of students on the college Notice Board, whose
Photo / Xerox copy/ies are ready for delivery in the college.
16. The Photo/Xerox copy/ies shall be handed over to the applicant examinee in person
only and under no circumstances to any other person.
17. While obtaining the Photo/Xerox copy/ies from such respective college the applicant
examinee shall have to produce the original receipt of submission of application form
and to establish his/her identity, to the Principal or the Officer of the college
authorized by him.
18. On receipt of Photo/Xerox copy/ies the applicant examinee shall be the sole custodian
of it and under any circumstances the examinee shall not part with the
custody/possession of the same and also shall not use the same for any other
purpose/s.
19. The Photo/Xerox copy/ies so obtained by the examinee shall be for his/her
exclusive and relevant use. Neither the said examinee nor any other person can use
the said copy to dispute or challenge the quality of assessment or quantum of marks
assigned to the answers therein.
20. If the examinee is found guilty of indulging in any unfair act/attempt he/she shall be
liable to be tried before the Unfair Means Inquiry Committee of the college and the
decision taken by the authorities based on the recommendation of the said committee
shall be final.
21. If his/her indulgence/commission in unfair act/attempt is proved, the examinee shall
be liable for the punishment ranging from: (i) cancellation of his/her marks in the said
subject, either originally granted or granted on revaluation as the case may be, (ii)
annulment of examination/s for a stipulated period of maximum up to 5 examinations,
(iii) cancellation of his/her result of the examination etc.
22. On receipt of the photocopy if the discrepancy of following nature is noticed by the
examinee, he should apply to the Principal in the prescribed form along with the said
photocopy and copy of the question paper within three (03) working days from the
date of publication of the notice by the Principal of the respective college as per the
provisions hereinabove.
i) Mistake in totalling
ii) Non assessment of a question / sub-question if required
After due verification, the Principal of respective college shall make necessary
rectification in the marks allotted to the said subject and consequently in the result of
the candidate without charging any further fee for necessary rectification.
23. On rectification of the result as per the provisions above, the candidate can apply for
revaluation within seven (7) working days from the date of receipt of the rectified
result, if he/she was not eligible to apply for revaluation of the said answer book
under Rule 29 herein below mentioned and only by such rectification becomes
eligible for revaluation in the said subject, subject to other limitations contained
herein.
24. In case of non-assessment of question / sub-question the original assessor or if the
answer- book is moderated the moderator will be called for rectification. It will be
binding on the concern examiner / moderator to attend the call of the Principal of the
respective college and it will also be the responsibility of the Principal of another
college to relieve the concern examiner / moderator to attend the respective College
examination cell on the given date or within four (4) working days if no specific
date is communicated. The concern examiner / moderator will be entitled for only
travelling allowances.
Not attending the call of the respective college within stipulated period will be treated
as misconduct and penalty of Rs. 100/- per day will be imposed on all concerned
and the same shall be recovered from the pay by the Principal of the college or any
other authority responsible to draw the salary on receipt of the intimation from the
Principal of the respective college. On deducting the penalty amount, the Principal of
the college shall remit the same to the Principal of the college where the concerned
examiner was called and the same shall be credited to the Students’ Welfare Account
or the Library Account of the college to which the amount of fine is remitted.
25. The examinee is free to apply for Photo/Xerox copy/ies of answer books of as many
subjects as he / she so desires.
PART- II
Rules and Procedure for the Revaluation of the answer-book/s
26. If the examinee is not satisfied with the marks awarded, he/she may independently
apply for revaluation to the college in the prescribed form within the period and in the
manner prescribed hereinafter, whether or not he/she has applied for Photo/Xerox
copy/ies of the same to the college.
Examinations Section, Mahatma Jotirao Phule Bhavan,Vidyanagari, Kalina,
Santacruz (East), MUMBAI - 400 098
VBS_COE 8/14 College/VCD/4636 of 2010
27. This revaluation facility shall be for theory papers only of all the examinations
conducted by the college on behalf of the University for the respective current
session.
28. The revaluation of answer books shall not be permitted in respect of the marks
awarded to the scripts of practical examination / term work / sessional work / project
Work / dissertation / internal assessment / term work (including theory part) and in
viva voce / oral / practical examinations in the college.
29. A candidate can apply for the revaluation of the answer book of the subject only if
he/she has secured at least 20% of the total marks in that subject or 40% of the marks
required for passing in the said subject, whichever is less or the grade equivalent to
the above criteria where grades are assigned to the theory papers.
30. The prescribed application form for revaluation of answer book can be obtained from
the office of the respective college to which the candidate has registered for the said
course in the current session.
31. The non refundable prescribed fees of Rs. 500/- per subject per answer book for the
purpose of revaluation shall be paid by the examinee. The said fee shall be remitted
by cash or by D.D. drawn in favour of the Principal of respective college to which the
candidate has registered for the said course in the current session. The examinees from
the reserved categories shall be given fifty per cent (50%) concession, provided a
certified copy of the caste certificate is enclosed.
32. The prescribed application form for revaluation of answer book duly filled in and
signed by the applicant examinee only is to be submitted to the concerned college
office along with the statement of marks, prescribed fees as above and question
paper/s for which he/she intends to apply for revaluation, within seven (07) working
days from the date of the declaration of the result of the respective examination or
from the date on which the college issued the statement of marks, whichever is later.
Incomplete form and form not accompanied by relevant documents may be rejected
without assigning any reason whatsoever.
Examinations Section, Mahatma Jotirao Phule Bhavan,Vidyanagari, Kalina,
Santacruz (East), MUMBAI - 400 098
VBS_COE 9/14 College/VCD/4636 of 2010
33. On receipt of the applications for revaluation to the colleges, the subject wise
consolidated information and list of the examiners for the process of revaluation shall
be prepared by the examination committee. The examiners shall be appointed by the
Principal from the approved examiners panel for the process of revaluation.
34. The processing and co-ordination of the revaluation cases will be done by the
examination cell of the concern college.
35. Effect shall be given to the change in original marks on revaluation, as under:
(i) The marks obtained after revaluation shall be accepted by the Principal of
the respective college, if the marks assigned to a paper as a result of revaluation,
increase or decrease in revaluation by ten percent (10 %) or more than the marks
originally obtained by the candidate in the paper without any grace, and in such cases
the marks originally obtained by the candidate in the paper shall be treated as null and
void and the marks obtained by the candidate after revaluation shall be accepted as
the marks obtained in that paper. For the purpose of computing the ten percent (10%)
difference in marks, fractions shall be ignored.
Notwithstanding what is stated above, the marks obtained after revaluation shall be
accepted by the Principal of the respective College, if the candidate gets benefit of
passing the subject/examination or change of class or grade in that paper or in the
overall result at the said examination with or without grace marks under the
provisions of relevant Ordinances or as resolved by the examiners in the said subject.
(ii) Notwithstanding what is contained in clause 38 (i) where the difference
between the marks originally obtained by the candidate in the paper with corrections,
if any, made during the process of revaluation without any grace marks and the marks
obtained after revaluation will be accepted up to twenty five percent (25%) of the
maximum marks assigned to that paper (Ignoring the fractions, if any). If the
difference between the marks originally obtained by the candidate in the paper, if any,
made during the process of revaluation without any grace marks, and marks obtained
after revaluation increase or decrease by twenty five percent (25%) ignoring the
fractions, if any, of the maximum marks assigned to that paper, a second revaluation
Examinations Section, Mahatma Jotirao Phule Bhavan,Vidyanagari, Kalina,
Santacruz (East), MUMBAI - 400 098
VBS_COE 10/14 College/VCD/4636 of 2010
of the said answer books be done by a third examiner from the panel of examiners for
the said subject, in such an event the average marks of the first and second
revaluations shall be accepted by the Principal of the respective college as the final
marks for the said subject.
(iii) An answer book shall be sent for second revaluation to another senior
examiner appointed by the Principal of the college if on the first revaluation a
candidates marks are decreased below the passing marks or the marks required for
securing a class from originally secured marks required for passing or for the
particular class and the marks assigned by the third examiner in the second
revaluation be treated as the final marks in the said subject.
(iv) The revised marks obtained by a candidate after revaluation, as accepted
by the Principal of the respective college shall be taken into account for the purpose
of amendment of his results only and the said result shall be communicated to the
student/s by the Principal of the respective college.
(v) It is mandatory to send the copy of the revaluation result by the
Principal of respective colleges to the Controller of Examinations, University of
Mumbai for information.
36. The Principals of the other Colleges shall be bound to make available the teachers
required for revaluation on top priority basis on the day and date communicated by
the Principal of the College, in which the revaluation work is to be carried out.
37. It will be mandatory on the part of the teachers of the colleges to attend the
revaluation work on top priority basis. If any teacher fails to comply with the orders,
it shall be treated as misconduct and such teacher shall be liable for disciplinary
action. If the Principal of the college without any due and sufficient reasons, Head of
the Department fails to relieve the teacher for revaluation or teacher fails to attend the
work of revaluation, penalty of Rs.100/- per day will be imposed on all concerned
and the same shall be recovered from the pay by the Principal or any other authority
responsible to draw the salary and the same shall be credited to the Students’ Welfare
Account or the Library Account of the college.
38. The remuneration for examiner/s appointed shall be paid at the rate of Rs. 20/- per
answer book and Rs. 120/- as travelling allowances per day, or the lump sum of Rs.
320/- shall be paid if number of answer books is less than 10 (Ten). The examiner/s
from the same college shall not be entitled for the travelling allowance.
39. The answer books already revaluated shall not be moderated or further rerevaluated,
unless so directed by the Vice-Chancellor, in exceptional cases.
40. The whole process of revaluation shall be completed as far as possible within a
period of thirty (30) days from the date of receipt of the application for revaluation
by the college / institution.
41. THE PHOTO COPY/COPIES OF THE REVALUATED ANSWER-BOOK/S
SHALL NOT BE PROVIDED TO THE EXAMINEES.
42. Pending the process of revaluation, and subject to the availability of the seats in the
college, the student may be admitted to the next higher class to which he could have
been admitted if he/she had passed in the said examination or had been granted
A.T.K.T. for admission to the next class in the original examination as per the rules
applicable for the stream and faculty of his education, as per the following norms:
(i) The student may be admitted to the next higher class to which he could
have been admitted if he/she had passed in the said examination or had been
granted A.T.K.T. for admission to the next class in the original examination as
per the rules applicable for the stream and faculty if he/she had originally
obtained required passing marks in the papers in which he/she had applied for
revaluation,
(ii) The college shall be entitled to charge fees of Rs. 500/- at the time of
granting admission to such students to the next class before declaration of the
result of the revaluation,
(iii) Such admission shall be provisional; and automatically stands cancelled
on receipt of the result of revaluation process, if the student is not declared
passed in the requisite number of the subjects on revaluation which would
entitle him/her to take admission in the next higher class, and in such case the
fees originally collected by the college or any part of the same shall not be
refunded,
43. In case if the student is declared to have passed in the requisite number of the subjects
on revaluation which would entitle him/her to take admission in the next higher class
as per the Ordinances / regulations, the provisional admission will be regularized.
(i) In case of the reserved category students or other students who are entitled
to get fee concession, on appropriating the amount equal to the amount of fees
which the college can collect from the student and the balance amount shall
be refunded to the student at the time of confirmation and continuation of
his/her admission.
(ii) In case of other students, the said amount shall be deducted from the total
fees which the college or the institution is entitled to collect from the student
as per the rules applicable.
44. Pending the declaration of the result of the revaluation, the students who have taken
admission to next higher class, as mentioned above, shall be allowed to appear at the
examination to the next class and their results of the next examinations shall be
declared only on their passing in the requisite number of the subjects on revaluation
which would entitle them to take admission in the next class; and in case the students
does not succeed in passing in such requisite number of subjects, their admission to
the examinations of the next class, their performance and results of the same shall be
treated as null and void.
45. Examiners and / or moderators, if found careless in the original assessment, the
appropriate action will be taken as per the rules and regulations of the University.
46. The Controller of Examinations will prescribe the detailed office / administrative
procedure.
This VCD shall come into force with immediate effect i.e. from the examination of
First Half 2010 and shall remain in force till new rules and regulations in pursuant to the
subject matters dealt with in this VCD are made by the appropriate authorities.
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